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Privacy Policy

January 13, 2024

Welcome to WFCN, where we make it easy for you to discover the Audio Visual Industry. Our commitment to your privacy is a priority, and this Privacy Policy outlines how we collect, use, and protect your information. By using our Services, you agree to the terms of this Privacy Policy.

Our Policy:

This Privacy Policy applies to all users of the Services, including registered users such as film festivals, events, and contests ("Festivals"), users submitting their work to events ("Filmmakers"), and other non-festival users or visitors ("Film Professionals"). We take the privacy of your Personal Data seriously and encourage you to read this policy carefully.

Except as otherwise noted, WFCN is the data controller and decides how and why the information you provide is processed. This Privacy Policy may be amended periodically to reflect changes in our practices or applicable laws. Please check this page regularly for updates.

If you have any questions or concerns, feel free to contact us via [email protected] .



By using the Services or allowing someone to use them on your behalf, you consent to the collection, use, disclosure, transfer, and storage of your Personal Data in accordance with this Privacy Policy.


Information We Collect:

a. Personal Data:

   - Festivals: When you register as a Festival, we collect Personal Data, including your name, address, email, and other relevant information. Financial information may be collected for payment processing and tax purposes.

   - Filmmakers and Film Professionals : Personal Data is collected when you register or submit to events, including your name, address, email, and zip code. Festivals may collect additional information for event submissions.

1. Sensitive Personal Data:

We do not collect sensitive personal information unless required by applicable law or with your explicit consent.

2. Privacy Policy Links:

Links to this Privacy Policy are provided on our website's pages, including those collecting Personal Data, and in our software.

b. Non-Personal Data:

   - Non-Identifiable Data: We collect non-identifiable information, such as IP addresses, browser type, device characteristics, and usage records. This information is aggregated and cannot specifically identify you.

   - Aggregated Personal Data: Research on user demographics, interests, and behavior is conducted based on aggregated Personal Data. This information is treated as Non-Personal Data.

c. Cookies, Pixels Tags, Local Shared Objects, Web Storage, and Similar Technologies:

   - Refer to our Cookie Policy (incorporated by reference) for details on our use of these technologies.


Our Use of Information That We Collect:

1. Personal Data:

We utilize Personal Data in accordance with this Privacy Policy for various purposes, including but not limited to:

- Specific Reason: If you provide Personal Data for a specific reason (e.g., contacting us via email), we will use it to address your inquiry or resolve the issue.

- Access and Use: When you provide Personal Data for access to the Services, we use it to grant you access and monitor your usage.

- Internal Business Purposes: Personal Data aids us in improving content, understanding users, enhancing services, preventing wrongdoing, enforcing Terms of Service, managing accounts, providing customer service, and overall business management.

- Marketing: We may use Personal Data for marketing and advertising purposes, contacting you about relevant services or events.

- Festival Emails: Festivals may use our email system to contact Filmmakers for current and past events, with emails originating from our system.

If there's an intention to use Personal Data beyond this policy, you will be informed or consent will be obtained.


2. Non-Personal Data:

Non-Personal Data, as it cannot identify you personally, may be used for any lawful purpose.


Our Disclosure of Information That We Collect:

1. Personal Data:

We do not sell Personal Data. However, there are circumstances where we may disclose it:

- Business Transfers: In the event of a corporate event, Personal Data may be part of transferred assets.

- Subsidiaries and Affiliates: Personal Data may be shared with subsidiaries and affiliates in line with this Privacy Policy.

- Agents, Consultants, and Related Third Parties: Other companies engaged by us may receive Personal Data for specific business functions.

- Festivals: Personal Data may be provided to Festivals when you submit to an event, subject to Festival privacy policies.

- Legal Requirements: Personal Data may be disclosed if required by law or in good faith to protect rights, interests, or safety.


2. Non-Personal Data:

Non-Personal Data, being non-identifiable, may be disclosed for any lawful purpose.


Your Choices:

You have control over your Personal Data:

- Limit the Personal Data You Provide: You can use the Services with limited or no Personal Data, but some functionality may be restricted.

- Opt-Out: You can opt-out of receiving WFCN newsletter emails and Festival emails through our system. Note that unsubscribing from specific Festival emails does not stop all communications; a separate opt-out may be required.

- Do Not Track: We currently do not participate in any "Do Not Track" frameworks.

Please review and adjust your preferences in your WFCN account for personalized control.



This Privacy Policy doesn't extend to Personal Data collected by us outside the Services. It doesn't cover unsolicited information provided through the Services or other means (e.g., public areas, bulletin boards, or unsolicited submissions). Unsolicited Information is considered non-confidential, and we're free to use it without limitations.



We don't knowingly collect Personal Data from children under 13. If you're under 13, please avoid submitting Personal Data. Parents are encouraged to monitor their children's online activities.


Links to Other Web Sites:

This Privacy Policy applies solely to the Services. Links to Third Party Sites within the Services don't adhere to this policy, and you should check their privacy policies directly.


Storage and Security:

While we take reasonable steps to protect Personal Data, no internet transmission is entirely secure. Emails sent to or from the Services may not be secure. Use caution when disclosing Personal Data online.


Other Terms and Conditions:

Your use of the Services is subject to the Terms of Service.


Changes to This Privacy Policy:

The Privacy Policy may be updated or modified at any time. Changes will be posted on the WFCN website, with the "Last Updated" date reflecting the latest revision. Your continued use of the Services after modifications constitutes acceptance.


Access to Information:

Festivals can access and update their Personal Data through the My Account page. Contact us directly for Personal Data not accessible through this page. We aim to respond to Personal Data requests within 30 days.


Retention and Deletion:

We may retain Personal Data as long as you use the Services. Closing your account doesn't guarantee immediate deletion, and we may retain data as permitted by applicable laws.


Contacting WFCN:

Feel free to contact us with questions or requests to delete your data via the Contact Page. For privacy complaints, email [email protected]. We'll work to resolve complaints reasonably.


Our Cookie Policy:

This policy addresses the use of cookies, pixel tags, local shared objects, web storage, and similar technologies. By using the Services, you consent to the use of these technologies to collect Personal Data and non-Personal Data.


Community Guidelines ("Prohibited Uses"):

WFCN community members are urged to share only content they own or have the right to share. Prohibited uses include violating laws, promoting terrorism, and hate groups, sexual services, selling firearms, drugs, and engaging in illegal activities. The guidelines also emphasize respectful behavior, authenticity, and adherence to the law.


Help us keep the WFCN community strong:

Users play a vital role in maintaining the community's integrity. Reporting content that violates guidelines helps the global team review and take necessary actions. While personal preferences may differ, users can unfollow or block individuals whose content they dislike without violating guidelines.